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Utah Administrative Code (Current through November 1, 2019) |
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R357. Governor, Economic Development |
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R357-25. Rural Coworking and Innovation Center Grant Program |
| R357-25-101. Title |
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This rule is known as the "Rural Coworking and Innovation Center Grant Program Rule." |
| R357-25-102. Definitions |
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In addition to the definitions in Title 63N, Chapter 4, Section 502 as defined or used in this rule: (1) "Matching funds" means any combination of funds, land, buildings, or in-kind work. (2) "Office" means the Governor's Office of Economic Development. (3) "Project" means: (a) construction or renovating of a facility to create a Co-working and Innovation Center; (b) extending and/or improving utilities and broadband service connections to a Coworking and Innovation Center; or (c) purchasing equipment, furniture, and security systems as part of a Co-working and Innovation Center. |
| R357-25-103. Authority |
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(1) Subsection 63N-4-504(1) requires the office to make rules establishing the eligibility and reporting criteria for an entity to receive a grant. |
| R357-25-104. Content of Application |
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(1) The following content shall, at minimum, be included in each entity's application for a grant: (a) entity name; (b) contact information including: (i) entity's physical address; (ii) telephone number; and (iii) email address. (c) if the entity is a registered vendor with that State of Utah documentation of the vendor number. (d) copy of a current W-9 form; (e) executive summary of the proposed project that clearly establishes the primary activity of the project, including: (i) how the project will serve underprivileged or underserved communities; (ii) any constraints that have limited access to financial resources; (iii) amount of grant funding requested; (iv) list of all entities associated with the proposed project and their anticipated roles; (v) letters of support from all entities associated with the proposed project; (vi) matching funds associated with the proposed project; (vii) timeline of the proposed project; and (viii) detailed budget of the proposed project, including quotes and bids for proposed project. (2) In addition to the requirements above private companies that apply for grant funding are required to submit: (a) federal Tax ID; (b) NAICS Code and Primary Industry; (c) number of years in business; (d) number of full-time employees; (e) certificate of Existence from the Utah Division of Corporations; (f) business license from local county or municipality; (g) most recent Federal and State Tax Returns as proof of company profitability; (h) most recent balance sheet and profit and loss statements as proof of solvency; and (i) GRAMA form (Request for confidentiality). |
| R357-25-105. Application and Approval Procedure |
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(1) The office will use a scoring system to enable the advisory committee and the office to analyze the awarding of grants and grant amounts. The scoring system will be made available in the instructions to the application and will be based on the following: (a) organizational information; (b) supporting documentation; (c) entity history and qualifications; (d) project proposal; (e) scope of work; (g) budget; (g) matching funds; (h) timeline; and (i) deliverables and outcomes. (2) Complete and scored applications will be presented to the advisory committee. (3) If, after review of an application provided by an entity the advisory committee determines that the application provides reasonable justification for authorizing a grant and if there are available funds for the grant, the office shall enter into a written agreement with the entity for a term no longer than 18 months. (4) An entity, without prior written approval from the office, may not commence performance on the contract until the contract agreement is completely executed. |
| R357-25-106. Project Reimbursement |
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(1) Awarded entities will be required to submit, at minimum, the following documentation upon reimbursement request: (a) a letter of request on entity letterhead specifying the amount requested and certifying that the project is either partially completed (up to 50%) or fully completed and all invoices have been paid. The Letter of Request shall be signed and the accuracy of the information verified by a company officer; (b) copies of all invoices and evidence of payment (checks, bank statements or loan agreements) for work on the project; (c) photo evidence that the project is partially completed (up to 50%) or fully completed. Please provide several photos of the Coworking and Innovation Center, the building, expansion, installed and functioning equipment; and (d) proof of Occupancy as issued by the local governing body's inspections department for final reimbursement. (2) Partial reimbursement payment may be made through the course of the 18 month term of the contract, not to exceed 50% of expenses incurred during the development of the project. A request-for-funds form and itemization sheet will be required to be signed and submitted to receive the initial 50% of funds. |