R357-25-106. Project Reimbursement

  (1) Awarded entities will be required to submit, at minimum, the following documentation upon reimbursement request:

  (a) a letter of request on entity letterhead specifying the amount requested and certifying that the project is either partially completed (up to 50%) or fully completed and all invoices have been paid. The Letter of Request shall be signed and the accuracy of the information verified by a company officer;

  (b) copies of all invoices and evidence of payment (checks, bank statements or loan agreements) for work on the project;

  (c) photo evidence that the project is partially completed (up to 50%) or fully completed. Please provide several photos of the Coworking and Innovation Center, the building, expansion, installed and functioning equipment; and

  (d) proof of Occupancy as issued by the local governing body's inspections department for final reimbursement.

  (2) Partial reimbursement payment may be made through the course of the 18 month term of the contract, not to exceed 50% of expenses incurred during the development of the project. A request-for-funds form and itemization sheet will be required to be signed and submitted to receive the initial 50% of funds.