R501-13-12. Personnel Administration

A. There shall be written policies and procedures to include the following:

1. staff grievances,

2. lines of authority,

3. orientation and ongoing training,

4. performance appraisals, and

5. rules of conduct.

B. Individual staff and the Director shall review policy together.

C. The program shall have a Director, appointed by the governing body, who shall be responsible for day to day program and facility management.

D. The Director or designee shall be on-site at all times during program operating hours.

E. The program shall employ a sufficient number of trained, licensed, and qualified staff in order to meet the needs of the consumers, implement the service plan, and comply with licensing rules.

F. The program shall have a written job description for each position, to include a specific statement of duties and responsibilities and the minimum required level of education, training and work experience.

G. The governing body shall ensure that all staff are certified or licensed as legally required and appropriate to their assignment.

H. The program shall have access to a physician licensed to practice medicine in the State of Utah.

I. The Director shall have a file on-site for each staff person to include the following:

1. application for employment, including record of previous employment with references,

2. applicable credentials and certifications,

3. initial health evaluation including medical history,

4. Tuberculin test,

5. food handler permit as required,

6. training record, including first aid and CPR,

7. performance evaluations, and

8. signed copy of Code of Conduct.

J. Provisions of R501-14 and R501-18 shall be met.

K. Staff shall have access to his or her staff file and shall be allowed to add written statements to the file.

L. Staff files shall be retained for a minimum of two years after termination of employment.

M. A program using volunteers, student interns or other personnel, shall have a written policy to include the following:

1. direct supervision by a paid staff member,

2. orientation and training in the philosophy of the program, the needs of consumers, and methods of meeting those needs,

3. character reference checks, and

4. all personnel shall complete an employment application and shall read and sign the current Provider Code of Conduct. The application shall be maintained on-site for two years.

N. Staff Training:

1. Staff members shall be trained in all program policies and procedures.

2. Staff shall have Food Handler permits as required to fulfill their job description. The program shall have a staff person trained, by a certified instructor, in first aid and CPR on duty with the consumers at all times.

3. DHS may require further specific training, which will be defined in applicable State contracts.

4. Training shall be documented and maintained in individual staff files.