R33-12-301a. Multiple Award Contracts for Unidentified Procurement Items

  (1) An unidentified procurement item is defined as a procurement item that at the time the solicitation is issued:

  (a) Has not been specifically identified but will be identified at some time in the future, such as an approved vendor list or approved consultant list;

  (b) Does not have a clearly defined project or procurement specific scope of work; and

  (c) Does not have a clearly defined project or procurement specific budget.

  (2) Unidentified procurement items may be procured under the approved vendor list thresholds established by the applicable rule making authority or Section R33-4-102.

  (3) An RFP, request for statements of qualifications, or multi stage solicitation issued for a multiple award contract for unidentified procurement item(s) must specify the methodology that the procurement unit will use to determine which vendor under the multiple award contract will be selected.

  (a) The methodology must include a procedure to document that the procurement unit is obtaining best value, including an analysis of cost and other evaluation criteria outlined in the solicitation.

  (b) The methodology must also ensure the fair and equitable treatment of each multiple award contract vendor, including using methods to select a vendor such as:

  (i) a rotation system, organized alphabetically, numerically, or randomly;

  (ii) assigning a potential vendor or contractor to a specified geographical area;

  (iii) classifying each potential vendor or contractor based on the potential vendor's or contractor's field or area of expertise; or

  (iv) obtaining quotes or bids from two or more vendors or contractors.