R277-600-9. Non-reimbursable Expenses

  (1) AFR for all pupil transportation costs may only include pupil transportation costs and other school district expenditures directly related to pupil transportation.

  (2) In determining expenditures for eligible to and from school transportation, all related costs shall be reduced on a pro rata basis for the miles not connected with approved costs.

  (3) Expenses determined by the Superintendent as not directly related to transportation of eligible students to and from school may not be reimbursed.

  (4)(a) A local school board may determine appropriate non-school uses of school buses.

  (b) A local school board may lease or rent public school buses to:

  (i) federal, state, county, or municipal entities;

  (ii) entities insured by State Risk Management;

  (iii) non-government entities; or

  (iv) entities not insured through State Risk Management.

  (c) As part of any agreement to allow non-school use of a school bus, a local school board shall:

  (i) require full cost reimbursement for any non-public school use including:

  (A) cost per mile;

  (B) cost per minute; and

  (C) bus depreciation;

  (ii) require a non-school user to provide:

  (A) proof of insurance through State Risk Management or private insurance coverage; and

  (B) a fully executed agreement for full release of indemnification;

  (iii) require that any non-school use is revenue neutral; and

  (iv) consult with State Risk Management to determine adequacy of documentation of insurance and indemnity for any entity requesting use or rental of publicly owned school buses.

  (5) A local school board shall approve the use of school buses by a non-governmental entity or an entity not insured through State Risk Management in an open meeting.

  (6)(a) In the event of an emergency, local, regional, state or federal authorities may request the use of school buses or school bus drivers or both for the period of the emergency.

  (b) A local school board shall grant a request under Subsection (a) so long as the use can be accommodated consistent with continuing student transportation and student safety requirements.