R277-487-9. CACTUS Data

  (1) The Board maintains information on all licensed Utah educators in CACTUS, including information classified as private, controlled, or protected under GRAMA.

  (2) The Superintendent shall open a CACTUS file for a licensed Utah educator when the individual initiates a Board background check.

  (3) Authorized Board staff may update CACTUS data as directed by the Superintendent.

  (4) Authorized LEA staff may change demographic data and update data on educator assignments in CACTUS for the current school year only.

  (5) A licensed individual may view his own personal data, but may not change or add data in CACTUS except under the following circumstances:

  (a) A licensee may change the licensee's contact and demographic information at any time;

  (b) An employing LEA may correct a current educator's assignment data on behalf of a licensee; and

  (c) A licensee may petition the Board for the purpose of correcting any errors in the licensee's CACTUS file.

  (6) The Superintendent shall include an individual currently employed by a public or private school under a letter of authorization or as an intern in CACTUS.

  (7) The Superintendent shall include an individual working in an LEA as a student teacher in CACTUS.

  (8) The Superintendent shall provide training and ongoing support to authorized CACTUS users.

  (9) For employment or assignment purposes only, authorized LEA staff members may:

  (a) access data on individuals employed by the LEA; or

  (b) view specific limited information on job applicants if the applicant has provided the LEA with a CACTUS identification number.

  (10) CACTUS information belongs solely to the Board.

  (g) The Superintendent may release data within CACTUS in accordance with the provisions of Title 63G, Chapter 2, Government Records Access and Management Act.