R277-483-4. LEA Accounting Requirements

  (1) Each LEA shall:

  (a) record expenditures in compliance with the Board approved chart of accounts;

  (b) record expenditures using school location codes that can be mapped to official school location codes used in Board system of record;

  (c) record expenditures using approved district and school codes in the Board system of record;

  (d) submit expenditures using location codes in the UPEFS system; and

  (e) perform program accounting.

  (2) Each LEA shall record and report the following expenditures for each school annually:

  (a) salaries;

  (b) benefits;

  (c) supplies;

  (d) contracted services; and

  (e) equipment.

  (3) If an LEA pays for contracted services that occur at the school level, the LEA shall record the payments to the contractors in the appropriate function and object codes established under Subsection (2) at the school level.

  (4)(a) An LEA shall record centralized administrative costs to the administrative location code.

  (b) The Superintendent shall allocate such costs to each school based on school enrollment.

  (5)(a) An LEA shall report transportation costs by function at the LEA level.

  (b) The Superintendent shall allocate transportation costs to individual school based on enrollment of each school.

  (6)(a) An LEA shall report child nutrition costs by function at the LEA level.

  (b) The Superintendent shall allocate child nutrition costs to individual school based on enrollment of each school.

  (7) The Superintendent shall present one expenditure report for a school receiving more than one report card under Subsection R277-497-4(8).

  (8) If an LEA reports expenditures in programs, the LEA shall report the expenditures to one or more schools.