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Utah Administrative Code (Current through November 1, 2019) |
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R17. Administrative Services, Archives and Records Service |
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R17-7. Archival Records Care and Access at the State Archives |
| R17-7-1. Authority and Purpose |
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Latest version.
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In accordance with Subsection 63A-12-104(1), this rule establishes a procedure for the care and access of records in the custody of the State Archives, including classification or reclassification. |
| R17-7-2. Custody of Records, Care and Access |
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(1) The State Archives accepts records which are placed in the official custody of the State Archivist in accordance with Sections 63G-2-604, 63A-12-102, 63A-12-103, and 63A-12-105. (2) Records in the State Archives are available for public use in the State Archives insofar as use of the records is not restricted by law. (3) Except as otherwise provided by law, records may not be removed or loaned for research use outside the State Archives. |
| R17-7-3. Access to Records |
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(1) Records are made available for public use in the State Archives Research Center. Patrons must observe Research Center procedures for the protection and control of the records. (2) Patrons are required to register to use the Research Center and Research Center staff may require patrons to provide photographic identification. (3) Patrons shall only use a pencil when making personal notes, shall not mark public records, and shall maintain the original order of the public records consulted. (4) Persons may not smoke, drink, or eat in the Research Center. (5) Patrons may take only paper and research materials into the Research Center. Patrons must check brief cases, purses, backpacks, or similar items at the desk before entering the research area. (6) Patrons shall use care in handling fragile materials. Patrons shall not alter, mutilate, or otherwise deface public records and are required to adhere to the instructions of reference staff. (7) Patrons may not remove government records from the Research Center. (8) Patrons may only use equipment and resources in the Research Center for the purposes of research associated with the Utah State Archives or Utah State History. |
| R17-7-4. Enforcement |
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Latest version.
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(1) If a patron violates R17-7-3, Research Center staff may issue a verbal warning. (2) If, after an unheeded warning, or if there is risk of immediate or severe damage to records, staff may request the patron to leave immediately. (3) If a patron fails to promptly comply with staff request to leave, staff may request assistance from building security personnel and from city police. (4) These enforcement subsections do not limit the State Archives from performing its duties and enforcing these rules as otherwise allowed by law. |