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Utah Administrative Code (Current through November 1, 2019) |
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R784. Regents (Board of), Salt Lake Community College |
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R784-1. Government Records Access and Management Act Rules |
| R784-1-1. Purpose |
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The purpose of the following rules is to provide procedures for access to government records at Salt Lake Community College. |
| R784-1-2. Authority |
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The authority for the following rule is Section 63G-2-204 and Section 63A-12-104 of the Government Access and Management Act (GRAMA), effective July 1, 1992. |
| R784-1-3. Allocation of Responsibility Within Entity |
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Salt Lake Community College (including all campuses, centers, satellites and locations) shall be considered a single governmental entity and the President of Salt Lake Community College shall be considered the head. |
| R784-1-4. Requests for Access |
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(a) Requests for access to government records of Salt Lake Community College should be written and made to the Office of Risk Management in the Administration Building Room 150. Response to a request submitted to other persons within Salt Lake Community College may be delayed. (b) Students requesting their own records and employees requesting their own official personnel file are exempted from using the written request outlined in this document. (c) Any appeals of denied requests will be reviewed by an Appeals Officer. Requests for appeal should be written and made to the Institutional Advancement Vice President in the Administration Building Room 011A. See Subsections 63G-2-204(2) and 63G-2-204(6). |
| R784-1-5. Fees |
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A fee schedule for the direct and indirect costs of duplicating or compiling a record may be obtained from Salt Lake Community College by contacting the Office of Risk Management in the Administration Building Room 150. Salt Lake Community College may require payment of past fees and future estimated fees before beginning to process a request if fees are expected to exceed $50.00, or if the requester has not paid fees from previous requests. |
| R784-1-6. Waiver of Fees |
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Fees for duplication and compilation of a record may be waived under certain circumstances described in Subsection 63G-2-203(3). Requests for this waiver of fees may be made to the Office of Risk Management in the Administration Building Room 150. |
| R784-1-7. Request for Access for Research Purposes |
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Access to private or controlled records for research purposes is allowed by Subsection 63G-2-202(8). Requests for access to such records for research purposes may be made to the Office of Risk Management in the Administration Building Room 150. |
| R784-1-8. Requests for Intellectual Property Records |
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Materials, to which Salt Lake Community College owns the intellectual property rights, may be duplicated and distributed in accordance with Subsection 63G-2-201(10). Decisions with regard to these rights will be made by the Office of Risk Management in the Administration Building Room 150. Any questions regarding the duplication and distribution of such materials should be addressed to that office. |
| R784-1-9. Requests to Amend a Record |
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An individual may contest the accuracy or completeness of a document pertaining to him/her pursuant to Section 63G-2-603. Such request should be made to the Office of Risk Management in the Administration Building Room 150. |
| R784-1-10. Appeals of Request to Amend a Record |
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Appeals of requests to amend a record shall be handled as informal hearings under the Utah Administrative Procedures Act. |
| R784-1-11. Time Period Under GRAMA |
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All written requests made to the Office of Risk Management will be responded to according to the time periods specified under GRAMA 63G-2-204. Response to a request submitted to other persons within Salt Lake Community College may be delayed. |
| R784-1-12. Forms |
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(a) The forms described as follows shall be completed by requester in connection with records requests. (1) SLCC GRAMA Request for Records form is for use by all entities requesting records from SLCC. This form is intended to assist entities, who request records, to comply with the requirements of Section 63G-2-204(1) regarding the contents of a request. |