R501-1-5. Program Changes

  (1) Name Change.

  (a) A licensee wishing to change only the name of the program or site does not need to submit an application or fee; they shall submit updated program documentation reflecting the new name to the Office at least ten days prior to the change.

  (b) The Office may link the name of the former program to the new name on the licensing database, and on all license certificates and public websites, for two years following the change.

  (2) Relocation.

  (a) A human services program wishing to relocate to a new address may serve clients at the new site, only after:

  (i) submission of renewal application and renewal fees at least 30 days prior to the move;

  (ii) submission of local government business license and applicable inspections and clearances, including but not limited to:

  (A) health;

  (B) fire; and/or

  (C) as required by the rules of a human service program category;

  (iii) submission of insurance coverage at the new site;

  (iv) inspection by the Office; and

  (v) receipt of the updated license certificate for the new site.

  (b) A foster home that intends to relocate to a new site may have their license transferred to the new site only after:

  (i) a request to relocate has been submitted to the Office at least 30 days prior to the move;

  (ii) Office of Licensing inspection and approval of licensure at the new site which shall occur within two weeks, if a foster child is placed, and within 30 days if there are no current foster placements;

  (A) if a foster child is placed, it is the responsibility of the licensed foster parent to ensure health and safety of the foster child during the transfer to the new site.

  (c) Except for foster homes outlined in subsection (b), no clients may be present and no services may be provided at a relocation address until after the Office issues a new license in accordance with this Rule.

  (d) Moving from a licensed site voids that site's license unless the provisions of this Chapter are followed for relocation.

  (3) Capacity Change.

  (a) A licensee seeking to increase the maximum client capacity of a program shall submit an application and renewal fee for a license renewal as required by the rules of the human service program category.

  (4) Add New License Category.

  (a) A program may request to add a new category of service to an existing licensed site by submitting application and fees for an initial license. All requirements for initial licensure must be verified.

  (5) Add New Location.

  (a) A program may add an additional site of service by submitting an application and fees for an initial license. All requirements for initial licensure must be verified.

  (6) Owner/Ownership Changes.

  (a) A program anticipating, or undergoing a change of ownership, or change in owner(s), shall submit in writing, prior to the change:

  (i) any changes to the programming and services;

  (ii) declaration regarding responsibility for records and records retention to include an agreement signed by both current and prospective owners and/or program directors, detailing how all program staff and client records will be retained and remain available to the Office for six years or in accordance with DHS contract requirements regardless of whether the program remains licensed;

  (iii) names and contact information of any new directors or owners;

  (iv) documentation of continuous insurance coverage; and

  (v) an updated business license.

  (b) The status of a license at the time of a change of ownership shall continue.

  (7) For any substantial change in this Section, the Office may require new, initial application and fees for each license category.

  (a) Substantial changes include:

  (i) those resulting in direct client impact;

  (ii) changes to programming;

  (iii) changes in populations served;

  (iv) severing ties with previous owner or staff affiliations; or

  (v) disrupting continuity of record retention, etc.