R381-60-14. Emergency Preparedness and Response

  (1) The provider shall post the center's street address and emergency numbers, including ambulance, fire, police, and poison control, near each telephone in the center or in an area clearly visible to anyone needing the information.

  (2) The provider shall keep first-aid supplies in the center, including at least antiseptic, bandages, and tweezers.

  (3) The provider shall conduct fire evacuation drills monthly. Drills shall include a complete exit of all children, staff, and volunteers from the building.

  (4) The provider shall document each fire drill, including:

  (a) the date and time of the drill,

  (b) the number of children participating,

  (c) the name of the person supervising the drill,

  (d) the total time to complete the evacuation, and

  (e) any problems encountered.

  (5) The provider shall conduct drills for disasters other than fires at least once every 6 months.

  (6) The provider shall document each disaster drill, including:

  (a) the type of disaster, such as earthquake, flood, prolonged power or water outage, or tornado;

  (b) the date and time of the drill;

  (c) the number of children participating;

  (d) the name of the person supervising the drill; and

  (e) any problems encountered.

  (7) The provider shall vary the days and times on which fire and other disaster drills are held.

  (8) The provider shall keep documentation of the previous 12 months of fire and disaster drills on-site for review by the Department.

  (9) In case of an emergency or disaster, the provider and employees shall follow procedures as outlined in the center's health and safety plan unless otherwise instructed by emergency personnel.

  (10) The provider shall give parents a written report of every incident, accident, or injury involving their child:

  (a) the caregivers involved, the center director or director designee, and the person picking up the child shall sign the report on the day of occurrence; and

  (b) if school-age children sign themselves out of the center, a copy of the report shall be sent to the parent on the day of the occurrence or given to the parent the next day the child attends the program.

  (11) If a child is injured and the injury appears serious but not life-threatening, the child's parent shall be contacted immediately.

  (12) In the case of a life-threatening injury to a child, or an injury that poses a threat of the loss of vision, hearing, or a limb:

  (a) emergency personnel shall be called immediately;

  (b) after emergency personnel are called, then the parent shall be contacted; and

  (c) if the parent cannot be reached, staff shall try to contact the child's emergency contact person.

  (13) If a child is injured while in care and receives medical attention, or for a child fatality, the provider shall:

  (a) submit a completed accident report form to the Department within the next business day of the incident; or

  (b) contact the Department within the next business day and submit a completed accident report form within 5 business days of the incident.

  (14) The provider shall keep a six-week record of every incident, accident, and injury report on-site for review by the Department.