R356-3. Electronic Meetings  

R356-3-1. Authority and Purpose
Latest version.

  (1) This rule is authorized by Section 52-4-207(2)(a) which requires any public body that convenes or conducts an electronic meeting to adopt a rule governing the use of electronic meetings.

  (2) The purpose of this rule is to establish procedures for the public bodies created in Title 63M, Chapter 7 and Title 77, Chapter 32 to hold open meetings by electronic means.

R356-3-2. Definitions
Latest version.

  (1) Terms used in this rule are found in Section 52-4-103.

  (2) In addition:

  (a) "CCJJ" means the Utah Commission on Criminal and Juvenile Justice; and

  (b) "presiding officer" means the member of the public body designated by statute, rule, or vote of the public body to preside at a meeting of the public body.

R356-3-3. Procedures
Latest version.

  (1) If a member of the public body wishes to participate in a meeting through electronic means, the member shall contact the staff at CCJJ which assists the public body. The staff at CCJJ shall determine whether an electronic meeting is practical given the facility requirements needed to conduct the meeting electronically in a manner that allows for attendance, participation and monitoring as required by the Open and Public Meetings Act.

  (2) If an electronic meeting is to be held, notice of the meeting shall indicate the anchor location and how members of the public body may participate in the meeting electronically. The anchor location shall have sufficient space and facilities so the public may attend, monitor and participate in the open portions of the meeting.

  (3) Any member of a public body may participate electronically at an electronic meeting. On the record, the presiding officer shall identify all those who are participating electronically. A member of the public body who participates in the meeting electronically shall be counted as present at the meeting for purposes of establishing a quorum, participating in the meeting, and voting.