R356-2-11. Confidentiality

  (1) All applications and related documents for a judicial vacancy, names of applicants and all discussions during commission meetings are confidential.

  (2)(a) Except as provided in R356-2-8(2) and in this Subsection (2) or as otherwise required by law, commission members and commission staff shall not disclose the details of applications or the details of commission discussions to any person other than commission members or commission staff.

  (b) Commission members may disclose the names of applicants only as necessary to make inquiries regarding the qualifications of applicants.

  (3)(a) Commission members shall return all applications and related documents to commission staff at the conclusion of the nomination process.

  (b) Notes taken by a commission member are not returned to commission staff.

  (c) Commission staff shall retain one copy of the application materials in accordance with an approved retention schedule and shall destroy other copies of the application materials.

  (4) Commission staff shall destroy all ballots used during the nomination process.