R277-444-4. Grant General Provisions and Disbursement

  (1)(a) The Superintendent shall make a recommendation to the Board regarding the grant amount for an organization based on:

  (i) the annual appropriation for a program;

  (ii) the grant amount an organization received in a previous fiscal year, if any;

  (iii) an organization's year-end report, if any; and

  (iv) how well the organization's educational service plan meets the purpose of this rule relative to the other organizations participating in the program.

  (b) If the state reduces the amount of money appropriated for a program from the previous fiscal year, the Board may use its discretion to allocate the money among the organizations participating in the program.

  (2)(a) The Superintendent shall notify an organization of the grant amount within 30 days of the Board meeting in which it is approved, but no earlier than July 1.

  (b)(i) The Superintendent shall disburse the money to an organization after an organization submits a request for reimbursement.

  (ii) An organization shall submit a reimbursement request for education service plan implementation expenses:

  (A) by the annual deadline specified by the Superintendent; and

  (B) in a form prescribed by the Superintendent.

  (3) An organization that receives money from a program shall have equal matching money from another source to support its delivery of an educational service.

  (4)(a) Except as provided by Subsection (4)(b), an organization may not charge the school, teacher, or student a fee for the educational service for which the organization receives program money.

  (b) An organization that receives money from the Subsidy program may charge a fee for an educational service.

  (5)(a) An organization may designate a city as the organization's fiscal agent if:

  (i) the city's governing body oversees and monitors the organization and fiscal agent's compliance with program requirements;

  (ii) the city complies with board rules;

  (iii) the city and the organization use program money for required purposes described in this rule; and

  (iv) the city and the organization have an agreement or contract in place regarding the designation of the city as the organization's fiscal agent.

  (b) A city fiscal agent may not use program money:

  (i) for the city's general administrative purposes; or

  (ii) to fund administrative costs to act as the organization's fiscal agent.

  (6) A scientist, artist, or entity hired or sponsored by an organization to provide an educational service shall comply with the procedures and requirements of this rule.