R990-101-6. Determination of Funding Amounts; Needs Assessment; Discretionary Funds

  (1) For purposes of this section, the following definitions apply:

  (a) "Available appropriation amount" means eighty percent (80%) of the total QEFAF funds appropriated to SCSO for a given fiscal year.

  (b) "Designated amount" means the amount of QEFAF funds designated to be available for a Qualified Agency in a given fiscal year, without taking into account the award of any discretionary funds. Designated amounts shall be calculated as follows:

  (i) For existing Qualified Agencies:

  (A) For fiscal years 2018, 2019, and 2020, by calculating the yearly average of the amount of QEFAF funds allowed to the Qualified Agency over the preceding four (4) fiscal years, or if the Qualified Agency has been designated as a Qualified Agency for a shorter period of time, by calculating the yearly average of the amount of QEFAF funds allowed to the Qualified Agency during the period since it was designated as a Qualified Agency;

  (B) For all subsequent fiscal years, as determined by SCSO in its discretion and in consultation with a needs assessment as described in Subsection (3);

  (ii) For new Qualified Agencies, as determined by SCSO in its discretion and in consultation with a needs assessment as described in Subsection (3), or if no needs assessment has been completed, as determined by SCSO in its discretion after taking into account:

  (A) The needs of the Qualified Agency;

  (B) SCSO's available funding;

  (C) The Qualified Agency's other sources of funding;

  (D) The needs of the community being served by the Qualified Agency;

  (E) Any other relevant factors.

  (c) "Discretionary funds" means any QEFAF funds which are not included in the available appropriation amount, or which are returned or recouped from a Qualified Agency under Section R990-101-9.

  (2) Each Qualified Agency may submit claims under Section R990-101-5 up to the Qualified Agency's designated amount in each fiscal year. The sum total of all claims submitted by all Qualified Agencies shall not exceed the available appropriation amount. If the available appropriation amount is insufficient to fund all the Qualified Agencies in their designated amounts, the funding for each Qualified Agency shall be reduced on a pro rata basis relative to the available appropriation amount.

  (3) SCSO shall conduct, or cause to be conducted, a needs assessment for use in determining the designated amounts for existing and new Qualified Agencies as described in Subsection (2) above. Following the initial needs assessment, SCSO may conduct, or cause to be conducted, updated needs assessments at its discretion.

  (4) Each Qualified Agency shall cooperate with any requests for information, inspection, or other review of the Qualified Agency's activities made in conjunction with developing a needs assessment. The results of each needs assessment shall be made available to the Qualified Agencies.

  (5) A Qualified Agency may submit a request for discretionary funds through the process described in Section R990-109-5. Discretionary funds are limited, and no Qualified Agency has any entitlement to receive discretionary funds for any purpose.

  (6) SCSO shall evaluate requests for discretionary funds based on the factors described in Subsection (1)(b)(ii).