R990-101-7. Recordkeeping Requirements

Latest version.

  Each Qualified Agency must maintain;

  (1) receipts and other original records for donations of food and food ingredients, including schedules and work papers supporting claims made under the OEFAF program for a period of five years following the date of the claim,

  (2) a financial management system that provides accurate, current, and complete disclosure of the receipt and disbursements of all QEFAF funds, including accounting records that are supported by source documentation sufficient to determine that QEFAF funds were expended only for purposes as stated in Utah Code Section 35A-8-1009 and R990-101-2, and

  (3) effective control and accountability for all QEFAF funds and all property, equipment, and other assets acquired with QEFAF funds. Qualified Agency agrees to adequately safeguard all such assets and assure they are used solely for authorized purposes. Such records must be maintained by Qualified Agency for a period of five years following the date of the claim.

                    
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