R23-3-10. Standards and Requirements for a Capital Development Project Request, Including a Feasibility Study

  (1) The Board Director shall establish a form for the consideration of Capital Development Projects which provides the following:

  (a) the type of request, including whether it is, in whole or part, state funded, non-state or private funded, or whether it is non-state or private funded with an operations and maintenance request;

  (b) defines the appropriateness and the project scope including proposed square footage;

  (c) the proposed cost of the project including the preliminary cost estimate, proposed funding, the previous state funding provided, as well as other sources;

  (d) the proposed ongoing operating budget funding, new program costs and new full time employees for the operations and maintenance and other programs;

  (e) an analysis of current facilities and why the proposed facility is needed;

  (f) a project executive summary of why the project is needed including the purpose of the project, the benefits to the State, how it relates to the mission of the entity and related aspects;

  (g) the feasibility and planning of the project that includes how it corresponds to the applicable master plan, the economic impacts of the project, pedestrian, transportation and parking issues, various impacts including economic and community impacts, the extent of site evaluation, utility and infrastructure concerns and all other aspects of a customary feasibility study for a project of the particular type, location, size and magnitude;

  (h) any land banking requests; and

  (i) any other federal or state statutory or rule requirements related to the project.

  (2) The form referred to in subsection (1) above shall also include the scoring criteria and weighting of the scores to be used in the Board's prioritization process, including:

  (a) existing building deficiencies and life safety concerns;

  (b) essential program growth;

  (c) cost effectiveness;

  (d) project need, including the improved program effectiveness and support of critical programs/initiatives;

  (e) the availability of alternative funding sources that does not include funding from the Utah legislature; and

  (f) weighting for all the above criteria as published in the Five Year Building Program for each agency as published and submitted to the Utah Legislature for the General Session immediately preceding the prioritization of the Board unless the Board in a public meeting has approved a different criteria and/or weighting system.

  (3) The Board shall verify the completion and accuracy of the feasibility study referred to in this Rule.

  (4) A capital development request by an agency described in Section 53B-1-102 shall comply with Section 63A-5-104(2)(d) and the Board shall comply with Section 63A-5-104(2)(e).

  (5) An agency may submit an initial capital development request to the Board Director no later than the third Monday of July prior to the Utah Legislative Session that the request is related.

  (6) An agency shall use best efforts to modify any submitted initial capital development request which was submitted to the Board director, no later than 14 days before the October Board meeting. Notwithstanding, the Board reserves the right to modify the request no later than the end of the hearing for the request at the October Board meeting. Any modification under this Rule R23-3-10(6) shall be for the purpose of a correction, or to better meet the standards or requirements of this Rule R23-3-10.