R993-100-107. Notice of Hearing

  (1) All interested parties will be notified by mail at least 10 days prior to the hearing.

  (2) Advance written notice of the hearing can be waived if the client and Department agree.

  (3) The notice shall contain:

  (a) the time, date, and place, or conditions of the hearing. If the hearing is to be by telephone, the notice will provide the number for the client to call and a notice that the client can call the number collect;

  (b) the legal issues or reason for the hearing;

  (c) the consequences of not appearing;

  (d) the procedures and limitations for requesting rescheduling; and

  (e) notification that the client can examine the case file prior to the hearing.

  (4) If a client has designated a person or professional organization as the client's agent, notice of the hearing will be sent to that agent. It will be considered that the client has been given notice when notice is sent to the agent.

  (5) When a new issue arises during the hearing or under other unusual circumstances, advance written notice may be waived, if the Department and the client agree, after a full verbal explanation of the issues and potential results.

  (6) The client must notify any representatives, including counsel and witnesses, of the time and place of the hearing and make necessary arrangements for their participation.