R930-8-8. Reimbursement of Relocation Costs

  (1) Reimbursement for relocation costs shall be determined in accordance with 23 CFR Section 645, 103, 107, 109, 111, 113, 115, 117, and the Program Guide, Utility Relocation and Accommodation on Federal-Aid Highway Projects, Sixth Edition, January 2003, as amended, Cost Development and Reimbursement, pages B-21 to B-23.

  (2) If a Utility cannot provide a copy of a permit that shows the Department's acceptance of the deviation from the rule in effect at the time of installation of the utility facilities and the utility facilities do not meet the overhead and depth of bury clearance requirements, the Utility must relocate its facilities without any reimbursement from the Department. The Utility shall be responsible for 100% of its relocation costs for non-compliant utility facilities.

  (3) When reimbursement is made on the basis of actual costs, the Utility's estimate and final billing shall be itemized to show the totals for labor, overhead construction costs, travel expenses, transportation, equipment, materials and supplies, handling costs, and other services.

  (4) The Utility's final billing statement shall be provided in a format that facilitates making comparisons with the Department's approved estimates.

  (5) A Utility must submit final billings to the Department within six months following the completion of the relocation work. The Department may make a final payment when the final bill is received from a Utility more than six months after the completion of the relocation work if the Department and the Utility have agreed in advance that a longer time period is needed.

  (6) The costs incurred by the Department and a Utility for compliance with federal and state statutes, rules, and regulations will be included as part of the utility relocation costs.

  (7) Temporary utility facility relocations required by the highway project will be included as part of the utility relocation costs.

  (8) Telecommunication utility companies granted longitudinal interstate access are required to pay all relocation costs pursuant to Utah Code Section 72-7-108.