R930-8-4. Utility Company Coordination and Cooperation

  When the Department notifies a Utility that relocation of a utility facility may be necessary due to a highway project, both the Department and the Utility shall use their best efforts to identify conflicts, minimize utility relocation costs and operational impacts, highway project costs and delays, and to coordinate and cooperate with one another, as directed in Utah Code Sections 54-3-29(6)-(7) and 72-6-116(6). When the Department believes a conflict exists, it will offer an initial scoping meeting and provide authorization for the Utility to do preliminary design work. The Utility shall:

  (1) Provide to the Department, the location of each utility facility likely to be affected following the process set forth in rule R930-7-11(6).

  (2) Identify to the Department conflicts between the Department's proposed highway work and the Utility's operation of its utility facilities.

  (3) Submit to the Department all conveyances, vesting documents, or other evidence of title to real property related to the potential relocation of utility facilities as early as practicable.

  (4) Submit to the Department the Utility's proposed design for relocation; detailed cost estimates; a reasonable relocation schedule to accommodate the highway project; reasonable limits on highway project work, including utility outage windows and construction loadings by the Department; and communication procedures between the parties. A reasonable relocation schedule for the project includes, but is not limited to, work sequencing, task durations, material ordering, notification requirements, mobilization, third-party coordination, communication between the parties, and any other activity necessary for the relocation of the utility facility to accommodate the highway project. If the relocation work is to be completed prior to the Department awarding the highway project to its contractor, the Utility shall include specific dates in the schedule.

  (5) Execute a written relocation agreement with the Department. The agreement shall include terms and conditions, including but not limited to, the relocation scope of work, reimbursement provisions, federal requirements, description and location of the work to be undertaken, plans and drawings, and detailed cost estimates.

  (6) After the Department has awarded the highway project to a contractor, coordinate with the contractor to develop a detailed work plan and schedule and address all other matters of mutual concern during construction. Submit to the Department written acknowledgement of the approved schedule.

  (7) Perform the work necessary for removal, relocation, or alteration of the utility facility in accordance with the detailed work plan and schedule developed in (4) and (6) above, and as described in the relocation agreement and supplemental agreements.