R708-48-8. Business Inspection and Audit Procedures

(1) The division shall conduct inspections and audits of a business and its records to verify compliance with Title 53, Chapter 3, Part 10 and R708-48.

(2)(a) The premises and records of the business shall be available to the division immediately upon request for the purpose of an inspection or audit.

(b) If it becomes necessary to remove records from the business for audit purposes, the division shall provide a receipt to the business which will include:

(i) the name and location of the provider;

(ii) the location of the business;

(iii) the date that records are removed;

(iv) a description of what records are removed;

(v) the signature of an authorized representative of the business; and

(vi) the signature of a division representative.

(c) Upon return of the records, the receipt shall be updated with:

(i) the date the records were returned;

(ii) the signature of an authorized representative of the business who is receiving the records; and

(iii) the signature of the division representative returning the records.

(d) The division shall hold the records for the minimum amount of time necessary so an audit may occur without creating an unnecessary hardship or inconvenience to the business.

(3)(a) A division representative shall prepare a written report of all inspections and audits.

(b) A copy of these reports shall be maintained by the division for ten years.

(c) Following a business inspection or audit, the division shall notify the business of the division's findings by sending a:

(i) letter to the business indicating any problems, concerns or violations found during the inspection or audit along with an action plan detailing expectations regarding correction of the items identified; or

(ii) notice of agency action.