R704-1-6. Distribution Process

  (1) After the conclusion of the fiscal year, the board shall meet to consider the following information for the prior fiscal year:

  (a) the total amount of money available in the program;

  (b) each county's eligible expenses;

  (c) the total number of SAR incidents which occurred per each county population, described in the form of a ratio;

  (d) the number of victims residing outside of each county, described in the form of a percentage;

  (e) the number of volunteer hours spent in each county in emergency response and SAR activities per county population, described in the form of a ratio; and

  (f) which applications were received in a timely manner.

  (2) The following formula shall be applied to the eligible expenses to determine a fair and equitable distribution of money from the program:

  (a) if the total amount of eligible expenses is less than the amount of money available in the program, all of the eligible expenses shall be reimbursed from the program; and

  (b) if the total amount of eligible expenses is more than the amount of money available in the program, the eligible expenses shall be divided into the following categories and be reimbursed in the order in which they appear:

  (i) costs and expenses related to SAR incidents;

  (ii) SAR-related training; and

  (iii) the purchase or upgrade of SAR equipment.

  (3) If there is an insufficient amount of money available in the program to cover the eligible expenses in any one of the listed categories, the amount of money remaining in the program shall be divided by the total number of counties.

  (4) A county may receive a percentage of the money that is allocated to each county as determined by calculating a percentage from the following point totals:

  (a) each county shall receive up to 25 points for the timely submission of application packets, with one point to be deducted for each late application;

  (b) each county may receive up to 25 points, based on the number of SAR incidents occurring per county population as determined by the following ratios:

  (i) 5 points if the ratio is less than 1:750;

  (ii) 10 points if the ratio is equal to or greater than 1:750 but less than 1:500;

  (iii) 15 points if the ratio is equal to or greater than 1:500 but less than 1:250;

  (iv) 20 points if the ratio is equal to or greater than 1:250 but less than 1:100; and

  (v) 25 points if the ratio is equal to or greater than 1:100;

  (c) each county may receive up to 25 points based on the percentage of victims residing outside of the subject county as determined by the following percentages:

  (i) 5 points if the percentage is less than 20%;

  (ii) 10 points if the percentage is 20% or greater but less than 40%;

  (iii) 15 points if the percentage is 40% or greater but less than 60%;

  (iv) 20 points if the percentage is 60% or greater but less than 80%; and

  (v) 25 points if the percentage is 80% or greater; and

  (d) each county may receive up to 25 points based on the number of volunteer hours spent in each county in emergency response and SAR activities per county population as determined by the following ratios:

  (i) 5 points if the ratio is greater than 1:100 but less than 1:50;

  (ii) 10 points if the ratio is equal to or greater than 1:50 but less than 1:25;

  (iii) 15 points if the ratio is equal to or greater than 1:25 but less than 1:10;

  (iv) 20 points if the ratio is equal to or greater than 1:10 but less than 1:5; and

  (v) 25 points if the ratio is equal to or greater than 1:5.

  (5) The formula in this rule shall be applied to each of the categories until the amount of money left in the program makes it impractical to continue.

  (6) The remaining money in the program shall be used to:

  (a) cover the board's costs and expenses; and

  (b) reimburse eligible expenses in the next fiscal year.