R704-1-4. Application Process for Reimbursement for SAR Activities

  (1) A county seeking reimbursement for SAR costs and expenses paid by it for search and rescue activities shall submit a separate application packet for each SAR activity to the division.

  (2) The application packet shall be submitted within 45 days from the date of a SAR activity in order to be considered timely.

  (a) If the SAR activity occurred within 45 days prior to July 1st and the county anticipates that it will submit the application packet after July 1st, then the county shall submit a Notice to Seek Reimbursement form as soon as possible after the SAR activity.

  (3) The application packet shall include:

  (a) a completed Utah Search and Rescue Financial Assistance Application Form provided by the division; and

  (b) documentation showing the costs and expenses paid by the county, including copies of invoices, checks, and receipts.

  (i) If a county is unable to obtain a receipt or invoice within the 45 day application packet due date, then that period may be extended an additional 45 days. The county shall provide written notification in the application packet that it has been unable to obtain the receipt or invoice.

  (4) The county sheriff shall sign the application with an original signature. A designee may sign the application in place of the sheriff in extenuating circumstances that shall be documented to the division.