R651-103-4. Board and Council Emergency Meetings

  (1) There are times when, due to the necessity of considering matters of an emergency or urgent nature, the public notice provisions of Section 52-4-202(1) cannot be met. Pursuant to Section 52-4-202(5), the notice requirements in Section 52-4-202(1) may be disregarded when unforeseen circumstances require the board or any of the advisory councils to meet and consider matters of an emergency or urgent nature.

  (2) The following procedure shall govern any emergency meeting:

  (a) No emergency meeting shall be held unless an attempt has been made to notify all of the members of the board of the proposed meeting and a majority of the convened members vote in the affirmative to hold such an emergency meeting.

  (b) Public notice of the emergency meeting shall be provided as soon as practicable and shall include at a minimum the following:

  (i) Posting of the date, time, and place of the meeting and the topics to be considered:

  (A) At the offices of the division;

  (B) On the division's web page; and

  (C) At the location where the emergency meeting will be held.

  (ii) If members of the board appear electronically or telephonically, notice shall comply with the requirements of R651-103-3 to the extent practicable.

  (c) In convening the meeting and voting in the affirmative to hold such an emergency meeting, the board shall affirmatively state and find what unforeseen circumstances have rendered it necessary for the board to hold an emergency meeting to consider matters of an emergency or urgent nature such that the ordinary public notice of meetings provisions of Section 52-4-202 could not be followed.