R501-2-9. Personnel Administration

A. The program shall have written personnel policies and procedures to include the following:

1. employee grievances,

2. lines of authority,

3. orientation and on-going training,

4. performance appraisals,

5. rules of conduct, and

6. sexual and personal harassment.

B. The program shall have a director, appointed by the governing body, who shall be responsible for management of the program and facility. The director or designated management person shall be available at all times during operation of program.

C. The program shall have a personnel file for each employee to include the following:

1. application for employment,

2. applicable credentials and certifications,

3. initial medical history if directed by the governing body,

4. tuberculin test if directed by the governing body,

5. food handler permit, where required by local health authority,

6. training record,

7. annual performance evaluations,

8. I-9 Form completed as applicable,

9. comply with the provisions of R501-14 and R501-18 for background screening, and

10. a signed copy of the current Department of Human Services Provider Code of Conduct.

D. The program shall follow a written staff to consumer ratio, which shall meet specific consumer and program needs. The staff to consumer ratio shall meet or exceed the requirements set forth in the applicable categorical rules as found in R501-3, R501-7, R501-8, R501-11, and R501-16.

E. The program shall employ or contract with trained or qualified staff to perform the following functions:

1. administrative,

2. fiscal,

3. clerical,

4. housekeeping, maintenance, and food service,

5. direct consumer service, and

6. supervisory.

F. The program shall have a written job description for each position, which includes a specific statement of duties and responsibilities and the minimum level of education, training and work experience required.

G. Treatment shall be provided or supervised by professional staff, whose qualifications are determined or approved by the governing body, in accordance with State law.

H. The governing body shall ensure that all staff are certified and licensed as legally required.

I. The program shall have access to a medical clinic or a physician licensed to practice medicine in the State of Utah.

J. The program shall provide interpreters for consumers or refer consumers to appropriate resources as necessary to communicate with consumers whose primary language is not English.

K. The program shall retain the personnel file of an employee after termination of employment, in accordance with accepted personnel practices.

L. A program using volunteers, substitutes, or student interns, shall have a written plan to include the following:

1. direct supervision by a program staff,

2. orientation and training in the philosophy of the program, the needs of consumers, and methods of meeting those needs,

3. background screening,

4. a record maintained with demographic information, and

5. signed copy of the current Department of Human Services Provider Code of Conduct.

M. Staff Training

1. Staff members shall be trained in all policies of the program, including the following:

a. orientation in philosophy, objectives, and services,

b. emergency procedures,

c. behavior management,

d. current program policy and procedures, and

e. other relevant subjects.

2. Staff shall have completed and remain current in a certified first aid and CPR, such as or comparable to American Red Cross.

3. Staff shall have current food handlers permit as required by local health authority.

4. Training shall be documented and maintained on-site.