R501-15-7. Documentation

1. A therapeutic school shall maintain a current roster of all clients, including the name, date of birth, sex, and emergency contact information.

2. A therapeutic school shall maintain staff files, which shall include:

a. application and resume;

b. qualifications for the staff position held;

c. written competency evaluations, which shall be completed six months after the date of hire and a minimum of once annually;

d. continuing education, training, and certifications; and

e. background screening approval verification.

3. A therapeutic school shall maintain client files, which shall include:

a. application forms and contracts signed by client's legal guardian;

b. acknowledgment of client rights signed by client and client's legal guardian;

c. academic records, including quarterly progress reports and all records of standardized testing, grades, credits earned, and diplomas awarded;

d. medical records, including medication log and medical treatment records;

e. counseling notes, signed by the counselor;

f. incident reports, signed by supervisor or supervisor designee on duty; and

g. daily shift report, signed by supervisor or supervisor designee on duty.