R450-1-12. Forms

  (1) All forms described in this Section are available from the records officer of the DHA agency from which the record is sought as set forth in R182-1-4. The forms described as follows or a document prepared by the requester containing substantially similar information to that requested in the DHA forms, shall be completed by requester in connection with records requests:

  (a) DHA Record Access Request form is for use by all entities requesting records from DHA or its agencies. This form is intended to assist entities, who request records, to comply with the requirements of Subsection 63G-2-204(1) regarding the contents of a request. If a request is made through a written document other than a completed DHA Record Access Request form, the document must be legible and include the following information: the requester's name; mailing address; daytime telephone number (if available); a description of the records requested that identifies the record with reasonable specificity; and if the request is for a record which is not public, information regarding the requester's status.

  (b) DHA Request For Protected Record Status form is for use by all entities providing records to DHA or its agencies. This form is intended to comply with the Section 63G-2-309 regarding business confidentiality claims. If a request for protected records status is made through a written document other than a DHA Request For Protected Record Status form, the document must contain a claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality.

  (c) DHA Disclosure and Agreement form is for use when another government entity, political subdivisions of the state and their designated economic development agencies request controlled, private or protected records from DHA or its agencies, pursuant to Subsection 63G-2-206. This form discloses to the government entity certain information regarding restrictions on access, and obtains the written agreement of the entity to abide with those restrictions.

  (d) DHA Certification by Requesting Government Entity form is for use by another government entity requesting controlled or private records from DHA or its agencies, pursuant to Subsection 63G-2-206. This form requires the information found in the DHA Record Access Request form, as well as certain representations required from the government entity, if the information sought is not public.

  (2) DHA or its agencies may use forms to respond to requests for records.