R398-2-6. Reporting to Utah Department of Health

  (1) All institutions or persons in attendance at births shall submit information to the Department about the newborn hearing screening procedures being used, the results of the screening, and other information necessary to ensure timely referral where necessary. This information shall be provided to the Department at least weekly. This information shall include:

  (a) for each live birth, identifying information for the infant (last name, date of birth, Newborn screening kit number, birth mother's first and last name and/or other information as determined by the Department) and the hearing screening status, e.g., passed, referred, inconclusive, refused, missed, transferred, deceased;

  (b) for infants who did not pass the newborn hearing screening or who were not screened, this additional information is required: primary contact's first and last name, address, telephone number, and primary care provider's first and last name, and/or other information as determined by the Department;

  (c) any information the institution or practitioner has about the results of follow-up screening, diagnostic procedures, and cytomegalovirus lab results; including whether the infant has been "lost to follow-up."

  (2) All institutions or persons in attendance at births shall submit information to the Department a summary of the procedures used by the institution or screening program to do newborn hearing screening, including the name of the program director, equipment, screening protocols, referral criteria, and parent education materials and other information as determined by the Department. This information shall be provided to the Department bi-annually and within 30 days of any changes to the existing procedures.

  (3) Persons who conduct any procedure necessary to complete an infant's hearing screening or audiological diagnostic assessment as a result of a referral from an institution, birth attendant, audiologist or primary care provider, shall report the results of these procedures to the institution where the infant was born and to the Department within 7 days.

  (4) The Department shall have access to infants' medical, diagnostic, and early intervention records to obtain information necessary to ensure the provision of timely and appropriate follow-up diagnostic and intervention services.