R386-702-6. Reporting Criteria

  (1) Manual Reporting

  (a) Reporting Timeframes

  (i) Entities shall report immediately reportable events by telephone as soon as possible, but no later than 24 hours after identification. Events designated as immediately reportable by the Department include cases and suspect cases of:

  (A) Anthrax or anthrax-like illness;

  (B) Botulism, excluding infant botulism;

  (C) Cholera;

  (D) Diphtheria;

  (E) Haemophilus influenzae, invasive disease;

  (F) Hepatitis A;

  (G) Influenza infection suspected or confirmed to be caused by a non-seasonal influenza strain;

  (H) Measles;

  (I) Meningococcal disease, invasive;

  (J) Middle East Respiratory Syndrome (MERS);

  (K) Plague;

  (L) Poliovirus, paralytic and nonparalytic;

  (M) Rabies, human and animal;

  (N) Rubella, excluding congenital syndrome;

  (O) Severe acute respiratory syndrome (SARS);

  (P) Smallpox;

  (Q) Staphylococcus aureus from any clinical specimen that is resistant to vancomycin;

  (R) Transmissible spongiform encephalopathies (prion diseases), including Creutzfeldt-Jakob disease;

  (S) Tuberculosis;

  (T) Tularemia;

  (U) Typhoid, cases and carriers;

  (V) Viral hemorrhagic fevers;

  (W) Yellow fever; or

  (X) Any event described in Subsections R386-702-3(5) or R386-702-3(6).

  (ii) Entities shall report all events in Subsections R386-702-3(2) through R386-702-3(6) not required to be reported immediately within three working days from the time of identification.

  (b) Methods for Reporting

  (i) Entities reporting manually shall send reports to either a local health department or the Department by phone, secured fax, secured email, or mail.

  (ii) Contact information for the Department is as follows:

  (A) Phone: [phone] during business hours, or 888-EPI-UTAH (888-374-8824) after hours;

  (B) Secured fax: [phone];

  (C) Secured email: [e-mail] (contact the Department at [phone] for information on this option); and

  (D) Mail: 288 North 1460 West Salt Lake City, Utah 84116.

  (iii) A confidential morbidity report form is available at: http://health.utah.gov/epi/reporting/.

  (iv) The Department incorporates by reference version 2.1 of the Utah Reporting Specifications for Communicable Diseases, which identifies individual laboratory tests that shall be reported to the Department by manual reporting entities.

  (2) Electronic Reporting

  (a) Reporting Timeframes

  (i) All entities that report electronically shall report laboratory results within 24 hours of finalization.

  (A) Entities can choose to report in real-time (as each report is released) or batch reports.

  (B) Entities reporting electronically shall report preliminary positive results for the immediately reportable events specified in Subsection R386-702-6(1)(a)(i).

  (b) Methods for Reporting

  (i) All laboratories that identify cases or suspect cases shall report to the Department through electronic laboratory reporting, in a manner approved by the Department. Reportable events shall be identified by automated computer algorithms.

  (A) Laboratories may substitute electronic reporting if electronic laboratory reporting is not available, with permission from the Department, and in a manner approved by the Department.

  (B) Hospitals reporting electronically shall use HL7 2.5.1 message structure, and standard LOINC and SNOMED terminology in accordance with Meaningful Use regulations.

  (C) Laboratories reporting electronically shall use HL7 2.3.1 or 2.5.1 message structure, and appropriate LOINC codes designating the test performed.

  (D) Entities reporting electronically shall submit all local vocabulary codes with translations to the Division of Disease Control and Prevention Informatics Program, if applicable.

  (E) The Department incorporates by reference version 1.2 of the Utah Electronic Laboratory Reporting Specifications for Communicable Diseases, which identifies individual laboratory tests that shall be reported to the Department by electronic reporting entities.

  (F) For additional information on this process, refer to https://health.utah.gov/phaccess/public/elr/ or contact the Division of Disease Control and Prevention Informatics Program by phone [phone]) or email ([e-mail]).

  (ii) Electronic case reporting is an authorized method of reporting to the Department. For additional information on this process, contact the Division of Disease Control and Prevention Informatics Program by phone [phone]) or email ([e-mail]).

  (A) Entities reporting via electronic case reporting may send all clinical information for an encounter that meets criteria for reporting to public health.

  (3) Syndromic Reporting

  (a) Reporting Timeframes

  (i) Entities reporting syndromes or conditions identified in Subsection R386-702-3(8) shall report as soon as practicable using a schedule approved by the Department.

  (b) Methods for Reporting

  (i) For information on reporting syndromic data, refer to https://health.utah.gov/phaccess/public/SS/ or contact the Division of Disease Control and Prevention Informatics Program by phone [phone]) or email ([e-mail]).