R357-26-106. Project Reimbursement

  (1) Awarded entities will be required to submit, at minimum, the following documentation upon reimbursement request:

  (a) a letter of request on entity letterhead specifying the amount requested and certifying that the project is either partially completed (up to 50%) or fully completed and all invoices have been paid. The Letter of Request shall be signed and the accuracy of the information verified by a company officer;

  (b) copies of all invoices and evidence of payment (checks, bank statements or loan agreements) for work on the project;

  (c) photo evidence that the project is partially completed (up to 50%) or fully completed. Provide several photos of the project, the building, expansion, installed and functioning equipment; and

  (2) Partial reimbursement payment may be made through the course of the 18 month term of the contract, not to exceed 50% of expenses incurred during the development of the project. A request-for-funds form and itemization sheet will be required to be signed and submitted to receive the initial 50% of funds.