R357-13-5. Independent Review Committee

  (1) Creation of Independent Review Committee

  (a) The Board shall establish the independent review committee within thirty days of the RFP award.

  (i) All entities with appointing authority shall submit the name(s) of the person(s) that they are appointing to the Board no later than 10 days after the RFP award.

  (ii) The appointing authority shall ensure that the person being appointed has accepted the position on the independent review committee and is willing and able to serve, prior to submitting the name to the Board.

  (iii) The Board shall appoint its member to independent review committee no later than 10 days after the RFP award.

  (iv) If the appointing entity is removing its appointee from the Independent Review Committee, or if the appointee resigns, the appointing entity shall notify GOED within 3 business days, and appoint a replacement person as soon as practically possible.

  (2) Conducting Business:

  (a) Four members of the Independent Review Committee shall constitute a quorum.

  (b) Voting may take place if a quorum is present at meeting

  (c) A majority vote of members present during a meeting (either in person or via electronic meeting) constitutes the vote of the Independent Review Committee for the purposes or proceeding with the Committee's duties.

  (3) Electronic Meetings:

  (a) The independent review committee may conduct its business through electronic meetings pursuant to Utah Code Section 52-4-207.

  (b) A quorum of the public body is not required to be present at the anchor location, but at least one member of the independent review committee shall be present at an anchor location for a electronic meeting.

  (c) All meetings will provide for the capacity for Board members to participate electronically.

  (d) All members participating electronically shall notify the office at least 24 hours in advance of the meeting of their intent to participate electronically.

  (4) Role of the Independent Review Committee: The Independent Review Committee may:

  (a) Make recommendations to the Office regarding appropriate terms and conditions for an agreement with a qualified hotel;

  (b) Consult with the Office regarding compliance with the;

  (i) Conditions, contingencies and requirements related to the convention incentive:

  (ii) Proof of new tax revenue to support an application or claim for a convention incentive;

  (iii) Proof of reduction of the tax credit by $1,900,000 for the first two years of the project;

  (c) Specify the maximum dollar amount that the incentive recipient may receive for each application;

  (d) Review documentation to ensure that incentives are being used for the purposes set forth in Utah Code Section 63N-2-513.