R33-4-101a. Rejection of a Late Solicitation Response -- Delivery and Time Requirements

  (1) Except as provided in Subsection (4), an issuing procurement unit may not accept a response to a request for statement of qualifications after the deadline for receipt of responses to a request for statement of qualifications has passed.

  (2) When submitting a response to a request for statement of qualifications electronically, vendors must allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time posted in the electronic system. If a vendor is in the middle of uploading a response when the closing time arrives, the procurement unit will stop the process and the response will not be accepted.

  (3) When submitting a response to a request for statement of qualification by physical delivery (U.S. Mail, courier service, hand-delivery, or other physical means) vendors are solely responsible for meeting the deadline. Delays caused by a delivery service or other physical means will not be considered as an acceptable reason for a response being late.

  (a) All responses received by physical delivery will be date and time stamped by the procurement unit.

  (4) To the extent that an error on the part of the procurement unit or an employee of a procurement unit results in a response not being received by the established due date and time, the response shall be accepted as being on time.