R33-26-200. Disposition of State-Owned Surplus Property Items

  (1) The State surplus property program shall be administered by the Department of Administrative Services, Division of Purchasing and General Services.

  (2) Disposition of State-owned surplus property items shall be through the following methods:

  (a) Online auction;

  (b) Live auction;

  (c) Pick up, sale, and disposal;

  (d) Disposal;

  (e) Destruction;

  (f) Direct sale to the public;

  (g) Donation to a public school or state administered program; or

  (h) Another method approved by the director of the divisions.

  (3) State agencies shall complete Form SP-1 and electronically transmit it to the State Surplus Property agency.

  (a) Completion of Form SP-1 meets the requirements set forth in Subsection 63A-2-401(7) for a state agency to declare State property as surplus.

  (i) Form SP-1 may be accessed at: surplus.utah.gov;

  (ii) The following information must be included on Form SP-1:

  (A) a minimum of two digital photographs for each State-owned surplus property item being listed for sale;

  (B) a brief description of the State-owned surplus property item detailing its condition;

  (C) an estimate of the Sate-owned surplus property item's value;

  (D) the location of the State-owned surplus property item; and

  (E) the contact information of the person assigned by the state agency to assist the public with the transaction.

  (4) Online auction shall be the primary method used for the disposition of non-vehicle State-owned surplus property items.

  (a) Online auctions shall be administered by the State Surplus Property agency.

  (b) Each state agency will be responsible for:

  (i) Storing State-owned surplus property items on site until the online auction has been completed and each State-owned surplus property item is:

  (A) picked up by the person to whom the item has been sold to via online auction;

  (B) disposed of or donated by the state agency;

  (C) picked up by the vendor under contract with the division; or

  (D) picked up by a local vendor under contract with the state agency;

  (ii) Assigning an employee of the agency to assist the public with the online auction including:

  (A) answering questions about the State-owned surplus property item;

  (B) providing directions;

  (C) scheduling the pickup;

  (D) other miscellaneous tasks; and

  (iii) Developing internal policies regarding employees:

  (A) assisting the public with lifting and transporting State-owned surplus property items;

  (B) transporting State-owned surplus property items with a minimal value of less than $100 to charities for donation;

  (C) receiving State-owned surplus property items with a minimal value of less than $100 as a donation by the state agency.

  (c) A state agency may seek an exception from the requirement to dispose of State-owned surplus property items through online auction in accordance with Subsection 63A-2-401(3).

  (i) State agencies that are granted an exception must:

  (A) complete Form SP-1 and transmit it to the State Surplus Property agency; and

  (B) coordinate with the State Surplus Property agency to schedule a date and time for State-owned surplus property items to be delivered.

  (ii) State agencies may contract with the State Surplus Property agency to have items identified in subsection (4)(c)(i) picked up and delivered to the State Surplus Property agency in accordance with the authorized fee schedule.

  (iii) State agencies may contract with a vendor to have items identified in subsection (4)(c)(i) picked up and delivered to the State Surplus Property agency.

  (5) The State Surplus Property agency shall administer the disposition of State-owned surplus vehicles.

  (a) State-owned surplus vehicles may be sold at the agency location or delivered to the State Surplus Property agency for disposition.

  (6) State-owned surplus electronic data devices shall be disposed of in accordance with Rule R33-26-202.

  (7)(a) State-owned surplus property items with a minimal value may be disposed of as waste by a state agency in accordance with Subsection 63A-2-411.

  (b) State-owned surplus property items that do not appreciate in value that had an initial purchase price of less than $100 or deemed to be valued at less than $100 by the State Surplus Property agency:

  (i) may be disposed of as waste by a state agency by the means described in Subsection 63A-2-411(3); or

  (ii) may be packaged together and sold as a bundled sale.

  (8) The State Surplus Property agency is not authorized to accept or dispose of hazardous waste or any item containing hazardous waste. State agencies must dispose of hazardous waste and items containing hazardous waste in accordance with applicable laws.

  (9) State agencies that cannot or elect not to dispose of a surplus item having a minimal value of less than $100 as waste in the trash, donate the item to a charity, or donate the item to an employee of the state agency, may contract with a vendor to dispose of the item, recycle the item, or repurpose the item.

  (a) State agencies may contract with the State Surplus Property agency to have items identified in Subsection (9) picked up and delivered to the State Surplus Property agency in accordance with the authorized fee schedule.

  (b) State agencies may contract with a private sector vendor to have items identified in Subsection (9) picked up and delivered to the State Surplus Property agency.