R33-25-102. Alternate Multiple Stage Bid Process

  (1) This rule only applies to executive branch procurement units.

  (2) To avoid oversaturation of limited primary or reinsurance markets, a multiple stage bid process may be used at the option of the procurement unit.

  (3) Agents, brokers, and underwriting companies must be qualified according to the evaluation criteria described in R33-25-101.

  (4) The three highest ranked agents, brokers, or underwriting companies, as determined by the evaluation committee, will be deemed qualified to proceed to the final stage.

  (5) Agents, brokers or underwriting companies who are qualified to proceed to the final stage must submit a list of markets in order of preference to the procurement unit. The procurement unit will, as equitably as practicable, assign no more than five and no less than three markets to each final bidder, based upon their preferences.

  (6) Qualified agents, brokers or underwriting companies must then submit a responsive bid for each assigned market.

  (7) Upon receipt of the bids, the procurement and contract award shall be conducted in accordance with Part 6 of the Utah Procurement Code.