R277-484-5. Official Data Source and Required LEA Compatibility

  (1) The Superintendent shall load operational data collections into the Data Warehouse as of the submission deadlines specified.

  (2) The Data Warehouse shall be the sole official source of data for annual:

  (a) school performance reports required under Section 53A-3-602.5;

  (b) determination of state and federal accountability reports; and

  (c) submission of data files to the U.S. Department of Education via EDEN.

  (3)(a) An LEA shall use an SIS approved by the Superintendent to ensure compatibility with Board data collection systems.

  (b) The Superintendent shall maintain a list of approved student information systems.

  (4) Prior to the Superintendent granting approval for an LEA to initiate or replace a student information system that was not previously approved, the LEA shall:

  (a) send written request for approval to the Superintendent no later than November 15 of the year prior to the year the LEA proposes to use the SIS for production software;

  (b) submit documentation to the Superintendent that the new or modified student information system is SIF certified;

  (c) submit documentation to the Superintendent that an SIF agent can meet the UTREx specifications profile for Vertical Reporting Framework (VRF) and eTranscripts;

  (d) ensure that a new student information system can generate valid data collection by submitting an actual file to the Superintendent for review;

  (e) ensure that the new student information system can generate the Statewide Student Identifier (SSID) request file by submitting an actual file to the Superintendent for review.

  (5)(a) The Superintendent shall review documentation and grant or deny an LEA submission under Subsection (4) within 30 calendar days.

  (b) An approved replacement system shall run in parallel to a state-approved system for a period of at least three months and be able to generate duplicate reports to previously generated information.

  (6) An LEA shall submit daily updates to the Board Clearinghouse using all School Interoperability Framework (SIF) objects defined in the UTREx Clearinghouse specification.

  (7) An LEA shall electronically submit all public high school transcripts requested by a public education post-secondary school if the post-secondary school is capable of receiving transcripts through the electronic transcript service designated by the Superintendent.

  (8) No later than June 30, 2017, an LEA shall ensure that data collected in the Utah Student Record Store for a Student Achievement Backpack is integrated into the LEA's SIS and is made available to a student's parent or guardian and an authorized LEA user in an easily accessible viewing format.

  (9) Failure to comply with any of the requirements of this Section R277-484-5 may result in a recommendation for corrective action in accordance with Rule R277-114.