R277-122-8. Multiple Category Request for Proposals Process Resulting in a Single Award

  (1) In accordance with Section 63G-6a-710, the head of the procurement unit may conduct a multiple stage process as a multiple category request for proposals process resulting in a single contract award.

  (2) The head of the procurement unit may use a multiple category request for proposals process when proposals are accepted in more than one category of solution, and the category of solution providing the best value to the Board is not determined until the final stage of the multiple stage process.

  (3) When conducting a multiple category request for proposals process, the head of the procurement unit shall:

  (a) comply with all requirements set forth in Title 63G, Chapter 6a, Part 7, Requests for Proposals;

  (b) allow offerors to submit proposals in more than one category; and

  (c) include in the request for proposals:

  (i) the subjective and objective criteria that will be used to evaluate proposals in each category of solution;

  (ii) the minimum score thresholds required to advance to subsequent stages of the multiple stage process;

  (iii) the method of identifying the best value proposal in each category of solution; and

  (iv) the method of identifying the best value category of solution in the final stage of the multiple stage process.

  (4) Categories in a multiple category request for proposals may consist of:

  (a) different types of solutions addressing the same need;

  (b) a base solution and its variants, including add alternates building upon the base solution; or

  (c) any other category determined in writing by the head of the procurement unit to be appropriate for use in a multiple category request for proposals.