R23-30-8. Reporting and Site Visits

  (1) In the period between Board approval and project completion, the state agency shall complete and provide to the SBEEP Manager, a written report at the beginning of each calendar quarter. The report shall include information on the state agency's progress in completing the energy efficiency project, its most-current estimate for the time of project completion, and any notable problems or changes in the project since Board approval, such as construction delays or cost overruns.

  (2) After loan funds have been disbursed, the state agency shall complete and provide to the SBEEP manager, a report which shall include the following:

  (a) a description of the performance of the building and of the performance of the measures included in the energy efficiency project using the approved objective and verifiable post-construction measures, that take into account fluctuations in energy costs and temperature, approved in the loan application process;

  (b) a description of any problems that have occurred with the building or the project;

  (c) a description of any changes to the building or to its operations that would cause a change in its energy consumption;

  (d) copies of energy bills incurred for the building during the prior year such as electric and utility bills or shipping invoices for fuels such as fuel oil or propane;

  (e) documentation of energy consumed by the building in the prior year; and

  (f) other information requested by the SBEEP Manager or deemed important by the state agency.

  (3) Approximately one year after project completion, the SBEEP Manager will conduct a site visit to the location of the energy efficiency project to verify project completion and assess the success of the project. Additional site visits may also be conducted by the SBEEP Manager during the repayment period. Loan recipients will assist the SBEEP Manager with such site visits, including providing access to all components of the energy efficiency project.