R23-1-404. Small Purchases (Commodities)

  Small purchases shall be conducted in accordance with the requirements set forth in Section 63G-6a-408. This administrative rule provides additional requirements and procedures and must be used in conjunction with the Procurement Code.

  (1) "Small Purchase" means a procurement conducted by the Division that does not require the use of a standard procurement process.

  (2) Small Purchase thresholds for commodities:

  (a) The "Individual Procurement" threshold is a maximum amount of $1,000 for a procurement item;

  (i) For individual procurement item(s) costing up to $1,000, the Division may select the best source by direct award and without seeking competitive bids or quotes.

  (a) The single procurement aggregate threshold is a maximum amount of $5,000 for multiple procurement item(s) purchased from one source at one time; and

  (b) The annual cumulative threshold from the same source is a maximum amount of $50,000.

  (3) Whenever practicable, the Division shall use a rotation system or other system designed to allow for competition when using the small purchases process for commodities.