R137-1-6. Filing Procedure

  The submission of correspondence, pleadings, grievance materials, and legal documents is subject to the following provisions:

  (1) Filing/Receipt. Papers to be filed with the CSRO or the administrator are deemed filed on the date actually received. The date on which papers are received and date-stamped is regarded as the date of filing.

  (2) Time Periods. All papers, memoranda, petitions, grievances, pleadings, briefs, exhibits, and written motions to be filed with the administrator must be filed in the Career Service Review Office, 1120 State Office Building, Capitol Hill, Salt Lake City, Utah 84114, within the time limits prescribed either by law, by these rules, or by order of the administrator or by the designated CSRO hearing officer.

  (a) All filing dates are based upon the CSRO's working days.

  (b) Papers must be signed by the person filing the paper or by the person's authorized representative.

  (c) Documents being submitted are to contain the name, business address, and telephone number of the representative, if a party or person is being represented.

  (d) Copies of all filed papers shall be served upon the appropriate opposing party or person to grievance proceedings, with notice of service given to the administrator.

  (e) Notice to a designated representative constitutes notice to the representative's client.

  (f) Notice to an employee who is not represented shall be served at the address specified on the employee's statement of grievance or correspondence, or in the absence of such specification, at the last mailing address shown in the employing agency's personnel file.