R131-1-8. Negotiation and Appointment

(1) The Executive Director shall negotiate with the top-ranked architectural or engineering firm to finalize the details of the project. If there are problems with reaching agreement, the Executive Director shall present a written offer of the terms which must then be accepted or rejected in writing by the architectural/engineering firm. If the offer is rejected by the top-ranked firm, the Executive Director may negotiate with the second-ranked firm to obtain an agreement. If negotiations with the second-ranked firm are not able to be successfully concluded, the Office may negotiate with the third-ranked firm.

(2) Following completion of negotiations, the Executive Director will present the choice of the selected firm to the Board for approval, to enter into a contract with the selected firm. Upon Board approval, the Executive Director will enter into a contract with the selected firm. Other firms who were interviewed shall receive notification of award.