R926-14-4. Utah State Scenic Byway Committee Organization and Administration

  (1) The authorization of the committee, its membership, administration, powers, and duties are defined in Title 72, Chapter 4.

  (2) The committee shall conduct business to administer the State Scenic Byway program within the State of Utah. This business shall include, but not be limited to:

  (a) designating, de-designating, hearing appeals of segmentation denials of state scenic byways, and consideration of segmentation under a Request for Agency Action;

  (b) recommending considerations for National and All-American Road recognition to the Legislature;

  (c) recommending applications to the NSBP;

  (d) prioritizing applications for Scenic Byway Discretionary funding and other funding that may be available; and

  (e) other business as may be needed to administer the scenic byway program.

  (3) The committee shall meet to conduct business necessary to administer the state scenic byway program.

  (a) The meeting is intended to be an in-person gathering of the full committee at a single anchor location. Where the need arises, and as authorized by Title 52, Chapter 4, individual members may request to be connected to the meeting via teleconference, video conference, web conference, or other emerging electronic technology, if they make the request at least three days prior to the committee meeting to allow for arrangements to be made for the connection.

  (b) All additional meetings called by the chair, including committee meetings to consider factors associated with a Request for Agency Action to segment property adjacent to a scenic byway, may be held as either in-person or electronic meetings, at the discretion of the chair, as authorized by Title 52, Chapter 4.

  (i) Electronic meetings may be fully electronic, i.e. each member may join on an individual remote connection (depending on the technology used), but an anchor location must be provided for the public at one or more connections, preferably at a conference room available to either the department or the Utah Office of Tourism, that is large enough to accommodate anticipated demand.

  (ii) Electronic meetings may be via teleconference, video conference, web conference, or other emerging electronic technology, at the discretion of the chair, as long as adequate time is provided to set up the required electronic connections for all participants and the technology used is generally publicly available.

  (iii) All meetings, whether in-person or electronic, must be advertised and accessible to the public for both hearing and comment, which in the case of electronic meetings will require publication of connection details and anchor locations.

  (iv) The published agenda for electronic meetings needs to include details on the format of how and when public comment will be received and addressed by the committee. For example, comment during a web conference may be taken continuously via a chat window, then read by the moderator during the time set aside for public input, with committee responding. In a teleconference, public participants may be requested to hold their comments until a designated period is opened by the chair.