R920-4-3. Timeline for Submitting Applications

  (1) Subject to the requirements of this section, Applicants are encouraged to submit applications for a Special Event Permit as far in advance as is practicable to allow sufficient time for the completion of the application, for the negotiation of any conditions to the application, and for appeal, if permitted.

  (2) A completed application for a Special Event Permit shall be submitted at least 30 days before the proposed Special Road Use. Any applications not received by the specified deadline may be considered by the Department if;

  (a) The Applicant pays the expedited review fee as defined in R920-4-4, and

  (b) There is sufficient time to process the application, to coordinate with the Applicant, and to ensure that the Applicant will comply with the terms of the permit.

  (3) No application may be filed more than one year before the proposed event date.

  (4) Subsection (2) does not apply to:

  (a) A Special Event Permit for a Short-Notice Free Speech Road Use; or

  (b) A Special Event Permit sought by a Local Government for a Special Road Use if the Local Government is responsible for the supervision and safety of the Special Road Use.