R856-5-6. Application Review Procedure

  (1) Pre-screening

  (a) Applicants will submit a letter of intent before the specified deadline.

  (b) Letter of intent will be reviewed by USTAR staff to determine eligibility to apply.

  (2) University Pre-screening.

  (a) Universities may perform an initial analysis and assessment of the project to be submitted with the application.

  (3) Initial eligibility screening.

  (a) USTAR/OED will conduct an initial eligibility screening for each application to ensure:

  (i) Completeness; and,

  (ii) Verification of minimum eligibility requirements.

  (b) Any application that fails to meet the criteria in Section R856-5-(3) will be rejected.

  (4) Panel Review.

  (a) Accepted applications will be reviewed by subject-matter experts ("expert panel") who will evaluate and score the applicant's proposed research project using the criteria in Section R856-5-7.

  (i) USTAR/OED will have discretion to select the experts for the review panels and shall consider, as applicable:

  (A) academic qualifications including whether the expert has a terminal degree in a relevant field;

  (B) relevant work experience and practical training in the field;

  (C) knowledge of the commercial/industrial energy sector or sub-sector in Utah;

  (D) experience evaluating grant proposals; and,

  (E) any other factors USTAR/OED deems important.

  (ii) USTAR/OED will screen the experts for conflicts of interest before reviews are initiated using the conflict of interest policy available on USTAR's website.

  (5) Governing authority review.

  (a) A subcommittee of the governing authority will convene to review the expert panel's scores and develop recommendations.

  (b) The GA subcommittee will consider prior performance of applicant in its evaluation.

  (c) The subcommittee will recommend projects for award and award amounts to the full governing authority for final approval.