R765-431-3. Applications for Institutional Participation in SARA

  (1) Institutions desiring to participate in SARA shall submit to OCHE the following:

  (a) A completed Application and Approval Form for Institutional Participation in SARA that is approved by NC-SARA;

  (b) Payment of the fee established by OCHE for administering SARA; and

  (c) The following documents verifying the statements made in the application:

  (i) Evidence supporting Institution's statement that its principal campus or central administrative unit is located in Utah and that it is authorized to operate in Utah;

  (ii) Evidence supporting Institution's statement that it is a degree-granting institution that is accredited by an accrediting body recognized by the U.S. Secretary of Education;

  (iii) Evidence showing (1) students are informed, before completing the enrollment process for an online course or program, of the student consumer complaint processes available to them, and (2) the student complaint processes are clearly defined and can be used electronically;

  (iv) Evidence showing students are informed, before completing the enrollment process for an online course or program that customarily leads to professional licensure, whether or not the course or program meets licensure requirements in the state where the student resides or, if unknown, students are provided the contact information for the appropriate state licensing board(s); and

  (v) For non-public Institutions, evidence of Institution's financial responsibility index score from the Department of Education that is 1.5 or above, or if its score is between 1.0 and 1.5, evidence that Institution has obtained the surety required in R765-431-4. Non-public Institutions with a score below 1.0 will not be eligible to participate in SARA.

  (2) Institutions desiring to continue participating in SARA after one year of the initial application shall submit to OCHE annually thereafter the following:

  (a) A completed Renewal Application for Institutional Participation in SARA that is approved by NC-SARA within 30 days of receipt of notice for opportunity to renew from NC-SARA;

  (b) Payment of the fee established by OCHE for administering SARA; and

  (c) The following documents verifying the statements made in the application:

  (i) Evidence that Institution's principal campus or central administrative unit remains located in Utah and that Institution continues to be authorized to operate in Utah;

  (ii) Evidence that Institution retains its accreditation by an accrediting body recognized by the U.S. Secretary of Education; and

  (iii) For non-public Institutions, evidence of Institution's financial responsibility index score from the Department of Education.

  (3) OCHE shall notify the Institution no later than 30 days after receipt of the initial or renewal application of its decision to approve, deny, or return the application for further information.

  (4) If an Institution's initial or renewal application is denied, OCHE shall provide to the applicant a written reason for the denial.

  (5) If any information contained in the initial or renewal application becomes incorrect or incomplete while it is in effect, the Institution shall, within 30 days after the information becomes incorrect or incomplete, correct the application or file the complete information as required by OCHE.