R722-900-5. Access for Entities

  (1)(a) An entity seeking access to criminal background check information for employment background checks or other screening purposes shall submit a completed Qualified Entity Application Packet to the bureau, which includes the following:

  (i) a Qualified Entity Application Form;

  (ii) documentation that it is a business, organization, or governmental entity that is qualified to access criminal background check information;

  (iii) a description of why the entity is seeking to conduct employment background checks or other screenings;

  (iv) billing information; and

  (v) contact information for:

  (A) the entity's administrator; and

  (B) a point of contact.

  (2)(a) The bureau shall review the entity's application to determine whether the entity meets the requirements for access to criminal background check information found in state or federal law.

  (b) The bureau may request additional documentation from the entity to verify whether the entity is qualified to access criminal history information.

  (c) If the bureau determines that an entity is qualified to access criminal background check information, it shall notify the entity in writing and assign it an entity id.

  (d) If the bureau determines the entity is not qualified to access criminal background check information, the bureau shall notify the entity of the bureau's decision in writing and provide notice of the right to appeal pursuant to R722-900-10.

  (3)(a) Once an entity has been granted access to criminal background check information, it shall submit the following documents to the bureau:

  (i) a Qualified Entity Agreement, signed by the entity administrator; and

  (ii) a signed Qualified Entity Employee Agreement for each employee of the entity who will have access to criminal background check information.

  (b) Any employee of the entity who has access to criminal background check information shall successfully complete all training and testing required by the bureau.

  (c) The bureau may suspend or revoke access to criminal background check information if an employee of an entity fails to complete the required training and testing or violates any provision contained within the signed Qualified Entity Agreement or signed Qualified Entity Employee Agreement.