R590-220-5. General Filing Information

  (1) Each filing submitted must be accurate, consistent, complete and contain all required documents in order for the filing to be processed in a timely and efficient manner. The commissioner may request any additional information deemed necessary.

  (2) A licensee and filer are responsible for assuring that a filing is in compliance with Utah laws and rules. A filing not in compliance with Utah laws and rules is subject to regulatory action under Section 31A-2-308.

  (3) A filing that does not comply with this rule will be rejected and returned to the filer. A rejected filing:

  (a) is not considered filed with the department;

  (b) must be submitted as a new filing; and

  (c) will not be reopened for purposes of resubmission.

  (4) A prior filing will not be researched to determine the purpose of the current filing.

  (5) The department does not review or proofread every filing.

  (a) A filing may be reviewed:

  (i) when submitted;

  (ii) as a result of a complaint;

  (iii) during a regulatory examination or investigation; or

  (iv) at any other time the department deems necessary.

  (b) If a filing is reviewed and is not in compliance with Utah laws and rules, a Filing Objection Letter or an Order to Prohibit Use will be issued to the filer. The commissioner may require the licensee to disclose deficiencies in forms or rating practices to affected insureds.

  (6) Filing correction.

  (a) Filing corrections are considered informational.

  (b) Filing corrections must be submitted within 15 days of the date the original filing was submitted to the department. The filer shall include a description of the filing corrections.

  (c) A new filing is required if a filing correction is made more than 15 days after the date the original filing was submitted to the department. The filer must reference the original filing in the filing description and include a description of the filing corrections.

  (7) If responding to a Filing Objection Letter, an Order to Prohibit Use, or a Filing Rejection, review Section R590-220-17 for instructions.

  (8) Filing withdrawal. A filer must notify the department when withdrawing a previously filed form, rate, or supplementary information.