R477-7-7. Administrative Leave

  (1) Administrative leave may be granted consistent with agency policy for the following reasons:

  (a) administrative;

  (i) governor approved holiday leave;

  (ii) during management decisions that benefit the organization;

  (iii) when no work is available due to unavoidable conditions or influences; or

  (iv) other reasons consistent with agency policy.

  (b) protected;

  (i) suspension with pay pending hearing results;

  (ii) personnel decision making prior to discipline;

  (iii) removal from adverse or hostile work environment situations;

  (iv) fitness for duty or employee assistance; or

  (v) other reasons consistent with agency policy.

  (c) reward in lieu of cash;

  (i) the agency head or designee may grant paid administrative leave up to one day per occurrence;

  (ii) administrative leave in excess of one day may be granted with written approval by the agency head.

  (iii) administrative leave given as a reward in lieu of cash may not exceed 40 hours in a fiscal year.

  (iv) administrative leave given as a reward in lieu of cash may be given from one agency to employees of another agency if both agency heads agree in advance.

  (d) employee education assistance.

  (2) An employee shall be granted up to two hours of administrative leave to vote in an official election if the employee has fewer than three total hours off the job between the time the polls open and close, and the employee applies for the leave at least 24 hours in advance.

  (a) Management may specify the hours when the employee may be absent.

  (3) Administrative leave shall be given for non-performance based purposes to employees who are on Family and Medical Leave or a military leave of absence if the leave would have been given had the employee been in a working status.

  (4) With the exception of administrative leave used as a reward, under Subsection R477-7-7(1)(c), the agency head or designee may grant paid administrative leave.

  (5) Administrative leave taken shall be documented in the employee's leave record.

  (6) Administrative leave is not an employee right and management may grant it disparately within its workforce depending on agency needs.