R438-13-9. Requirements for Certified Institutions

  (1) Each institution shall appoint a person to be responsible for the procurement of and maintenance of records on all animals obtained from establishments.

  (2) Records shall be kept by the institution of all animals procured under certification.

  (3) Records shall include:

  (a) a description of the animal, including breed, if known;

  (b) the date and place where the animal was procured;

  (c) the physical condition of the animal when received by the institution;

  (d) the cage or pen number or other identification;

  (e) the experimental or scientific use of the animal, including information as to whether anesthesia was or was not used;

  (f) name and address of person who adopted animal, if adopted at the end of the study period;

  (g) the method of euthanasia of the animal, if euthanasia is performed.

  (4) The institution is to provide a copy of the information in 438-13-9(3) to an establishment for each animal received.

  (5) After the final disposition of the animal, a copy of the completed record shall be mailed or delivered to the Administrator by the institution.

  (6) The completed records shall be maintained by the institution for not less than two years and shall be made available for inspection at any time deemed necessary by the Director or his authorized representative.

  (7) Written requisitions may be required by an establishment prior to the release of an animal to an institution. The institution shall furnish one copy of the requisition to the establishment and one copy shall be retained by the institution.

  (8) The requisition shall include:

  (a) name and address of the institution;

  (b) name and address of the establishment;

  (c) number, species, size and sex of the animals desired;

  (d) number of certificate;

  (e) date requisition was issued.

  (9) The institution shall accept the available animals and provide for the their transportation to the institution.

  (10) The institution shall compensate the establishment for the actual expense for holding animals beyond the time of the notice to the institution of their availability until they have been obtained by the institution.

  (11) At any time after a requisition has been issued to an establishment and before notice of the availability of the animals requisitioned has been made to the institution, the institution may cancel all or any unfilled part of the requisition.

  (12) Whenever unredeemed animals are received by an institution, the institution shall furnish the establishment a receipt. Receipts shall be issued in triplicate and shall be countersigned by a representative of the establishment. A copy shall be mailed or delivered to the Administrator by the institution and one copy shall be retained by the institution. A receipt shall be issued for each animal obtained. The receipt shall show the date that the animal was delivered to the agent of the institution by the establishment and the signature of the person to who it was delivered.

  (13) At the conclusion of an experiment which does not require euthanasia for the collection of samples, the institution's animal facility may, providing the establishment agrees and for the purposes of adoption, return to the establishment any healthy animal posing no contagious threat to humans. If the establishment does not agree to accept the animal, the institution's animal facility shall euthanize the animals.

  (14) The Administrator must be notified within ten days of personnel changes.