R381-70-6. Administration and Children's Records

  (1) The provider shall:

  (a) be at least 21 years of age,

  (b) pass a CCL background check, and

  (c) complete the new provider training offered by the Department.

  (2) If the owner is not a sole proprietor, the business entity shall submit to the Department the name(s) and contact information of the individual(s) who shall legally represent them and who shall comply with the requirements stated in R381-70-6(1).

  (3) The provider shall not engage in or allow conduct that endangers children being served; or is contrary to the health, morals, welfare, and safety of the public.

  (4) The provider shall have knowledge of and comply with all federal, state, and local laws, ordinances, and rules, and shall be responsible for the operation and management of an out-of-school-time program.

  (5) The provider shall comply with licensing rules at all times when a qualifying child is present.

  (6) The provider shall post the original license on the facility premises in a place readily visible and accessible to the public.

  (7) The provider shall post a copy of the Department's Parent Guide at the facility for parent review during business hours.

  (8) The provider shall inform parents and the Department of any changes to the program's telephone number and other contact information within 48 hours of the change.

  (9) The provider shall establish, follow, and ensure that all staff and volunteers follow a written health and safety plan that is:

  (a) completed on the Department's required form;

  (b) submitted to the Department for initial approval and any time changes are made to the plan;

  (c) reviewed and updated as needed;

  (d) signed and dated at least annually; and

  (e) available for review by parents, staff, and the Department during business hours.

  (10) The provider shall:

  (a) have liability insurance, or

  (b) inform parents in writing that the provider does not have liability insurance.

  (11) The provider shall ensure that each parent completes an admission and health assessment form for their child before the child is admitted into the program.

  (12) The admission and health assessment form shall include the following information:

  (a) child's name;

  (b) child's date of birth;

  (c) parent's name, address, and phone number, including a daytime phone number;

  (d) names of people authorized by the parent to pick up the child;

  (e) name, address, and phone number of a person to be contacted in case of an emergency if the provider is unable to contact the parent;

  (f) if available, the name, address, and phone number of an out-of-area emergency contact person for the child;

  (g) current emergency medical treatment and emergency transportation releases with the parent's signature;

  (h) any known allergies of the child;

  (i) any known food sensitivities of the child;

  (j) any chronic medical conditions that the child may have;

  (k) instructions for special or nonroutine daily health needs of the child;

  (l) current ongoing medications that the child may be taking; and

  (m) any other special health instructions for the staff.

  (13) The admission and health assessment form shall:

  (a) be reviewed, updated, and signed or initialed by the parent at least annually; and

  (b) kept on-site for review by the Department.

  (14) Each child's information shall be kept confidential and shall not be released without written parental permission.