R380-300-5. Background Screening Process - New Employees

  (1) Background screening is part of the department's hiring process and any offer of employment is conditional upon the results of the background screening.

  (2) An employee who is reassigned to the department will be informed in writing that their offer of employment with the department is conditional upon on the results of the background screening.

  (3) The Office of Background Processing shall determine if the new employee is eligible for employment prior to the new employee:

  (a) having access to protected health information or personal identifying information;

  (b) having direct contact with patients, children, or vulnerable adults as defined in Section 62A-2-120;

  (c) working in areas of privacy and data security;

  (d) handling financial information, including receipt of funds, reviewing invoices, making payments, and other types of financial information; or

  (e) performing audit functions, whether internal or external, on behalf of the department.

  (4) All new employees who have been offered employment with the department shall:

  (a) sign a criminal background screening authorization form;

  (b) provide personal demographics; and

  (c) submit live scan fingerprints.

  (5) If the Office of Background Processing determines that a new employee is not eligible for employment, based on information obtained through the background screening process, the Office of Background Processing shall send a notice of action to the employee, Human Resources and the employee's division director which shall include the action and a statement that the information is confidential.

  (6) The department is responsible for the payment of all fees required and any fees required to be submitted to the Federal Bureau of Investigation by the bureau.